Centers and Institutes

Step 1: Hold Informational Meeting

• Invite appropriate Deans and Directors.
• Introduce to academic program review process, its purposes and guidelines.

Step 2: Form Self-Study Committee

• Form Self-Study Committee consisting of three-or more junior and senior faculty and/or related staff.

Step 3: Write Self-Study

Self-Study gives an opportunity to showcase accomplishments while also identifying strategic areas for improvement. The department should write/develop a self-study document that focuses on :

• Quality of resources and processes.
• Effectiveness in achieving the center or institute’s mission and objectives.
• Addressing UIC’s strategic priorities.

The suggested length is 15-30 pages plus appendices. It should be shared with faculty and staff and approved by the Dean of the college.

• Self-Study Template and Instructions
• Questions for Self-Study Development

Step 4: External Reviewer Selection

The external reviewers help units to discuss challenges and ways to address them with respected, knowledgeable, and experienced colleagues from the field. The external review team consists of two or more members. The department submits five recommended reviewers to APRA who then selects the final two reviewers.

Step 5: External Review Site Visit

Over a two-day site visit the external reviewers

• Analyze the self-study report
• Conduct interviews with faculty, staff, students, Dean, Director, alumni etc.

Within three weeks of the visit, the external review team submits a report of findings, observations, and recommendations to APRA.

• Guidelines and Charge to External Reviewers

Step 6: Unit Response

Within six weeks of receiving the external review team report from APRA, the Center or Institute and college submit a joint written response in which they can corroborate, challenge, or expand on any of the reviewers’ observations and conclusions.

• Unit Response Format

Step 7: SRC Review and Recommendation

The Senate Research Committee

• Reads the self-study report, external review team report, and unit response.
• Meets the center or institute’s director or his/her designee.
• Provides feedback and recommendations to centers or institutes about strengths, weaknesses, and areas for improvement.
• Recommends one of three review outcomes ‘In Good Standing’, ‘Flagged for Priority Review’ ‘Considered for Suspension or Closing’.

• SRC Recommendation Form

Step 8: Follow-up Meeting

Following the SRC’s recommendation, the Vice Provost, Dean, and Director meet to consider the recommendations and to discuss potential links between the review findings and strategic planning.

Step 9: IBHE Reporting

In the summer following the completion of a review, APRA submits a two- to three-page summary report of the findings to the IBHE.

Drawing from the unit’s self-study report, external team report, unit response, and SRC’s recommendations, the summary comprises the following sections:

• Major changes since the last review
• Major findings and recommendations
• Actions taken since the last review
• Actions to be taken to as a result of the current review
• Institutional decision on the outcome of the current review

Follow-up Report (if applicable)

• Centers/Institutes with a review outcome of “flagged for priority review” are to submit annual interim reports to APRA until the status of “good standing” is achieved.
• Centers/Institutes with a review outcome of “program suspended” must submit an annual status report to APRA.
• Centers/Institutes with a review outcome of “in good standing” with a follow-up requirement are expected to submit their report to APRA at a due date decided by SRC.

• Follow-up Report Template